When you are engaged in a business, you probably know the importance of business -related documents that you need to refer to on a regular basis. Thus, there is a need to keep these documents using an effective storage system. Storing all of these documents makes for effective management.
Why should I organize my documents?
The main reason why you must organize your business and financial documents is to save time and money. It is common knowledge that good record keeping is equal to effective management. If all your important documents are stored in one place, you will be able to make sound and informed decisions because all the information you need will be right at your fingertips.
Apart from organization, you might also be worried of losing important original documents that could get damaged because of fires. As an entrepreneur, you need to keep everything in a convenient place where you can easily retrieve them but can be assured of their safety against theft or fires. This is the kind of solution offered by a fire safe. If this is a problem that you are facing right now then the easiest solution for you is to purchase one.
What will I place in the fire safe?
First of all, in purchasing a fire safe, you need to determine the kinds of documents that you plan to place inside the safe. These include traditional paper documents such as financial plans; tax returns; employee contracts; bank-related documents such as deposit books, cheque books, and bank statements; invoices and receipts; debit and credit notes; cashbooks and ledgers; day books; interest and dividend statements; and insurance policies. Aside from these, data can also be stored digitally as in the case of USBs, CDs, and the like; these should also be placed inside a fire safe. Also, you must consider if you are planning to place more than just documents and media files, for example, small electronic devices or even pieces of important equipment that should not be lost or damaged. Whatever the need, there is a perfect model for it.
What kind of fire safe should I buy?
Fire safes nowadays come in different kinds of models. There are larger versions with a capacity of 33.6 litres such as the SentrySafe MS3817. This model offers one hour protection from fires and features a waterproof seal that can protect against flooding. A mid-sized model is the Honeywell 2096D waterproof fire safe. It is an ideal option for those who are looking for extra security because it features a digital lock with override, one hour protection against fire, and eight hours of protection against water. It can also take in a capacity of 60.59 litres. The larger of the lot, the SentrySafe OA5835, which features a 56.6 litre capacity and weighs in at 95.7 kg. For such a hefty safe, it can withstand water penetration for 24 hours-talk about maximum protection!
Remember, the few hundred dollars that you spend investing on a high quality fire safe will not be as valuable as the sense of security and peace of mind you will have knowing that all your important documents are organized and stored securely.
Bennett Glover is a professional fire safety expert and consultant for commercial businesses to help promote fire safety and awareness in the UK area. He regularly writes articles to inform the general public about the safest ways of handling fires and how to prevent them in the first place. His knowledge and expertise has earned him many writing and speaking engagements. He enjoys teaching fire safety to students, business owners, and learning institutions to help save lives.